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OWU Music Festival

Timeline & Schedule

Timeline to the 2025 OWU Music Festival

September 27, 2024

  • Music teacher nominations are available online beginning Friday, 9/27/24.

November 22, 2024 

  • Music teacher nominations must be submitted online by Friday, 11/22/24.

December 6, 2024

  • Teachers will be notified of student acceptance via email to allow them to personally inform their students.

December 9, 2024

  • Official announcement sent to all teachers, parents, and students on the accepted rosters for honor bands and like-instrument ensembles. This announcement will include instructions about parent confirmation forms, payment, practice part PDFs, seating audition instructions (Senior Band only), festival schedules, check-in locactions, and FAQs.
  • High School Honor Band schedule and instructions for part assignment auditions will be announced. Live auditions with OWU music staff will be held on the morning of the music festival (Friday, Feb. 14, 2025, 8:30 – 9:30 AM in Sanborn Hall) for HS Honor Band members only.

*Parents and students will be notified by email about all music festival information. However, many emails to students and parents bounce back or are blocked. Music Teachers are the primary point of contact for all Music Festival communication.

January 6, 2025

  • Parents and Guardians: verify your child’s participation by completing the confirmation form for t-shirt size, media permission, any medical needs, and an optional extra lunch order on Saturday. Failure to complete the confirmation form by this date may cause a student to lose their spot in the festival.

January 13, 2025

  • All fees due by Monday, 1/13/25 (online payment or postmarked check must be sent by this date). If fees are covered by the school or booster organization, parents may indicate this on the confirmation form. Failure to pay for a student by this date disqualifies a student from participation.

January 27, 2025

  • An official letter of excused absence will be distributed by January 27, 2025 to all parents and directors to verify a student’s participation in the OWU Music Festival for their school.

Music Festival Schedule (February 14 – 15, 2025)

Rehearsal times include multiple activities at the conductor’s discretion to balance rehearsal goals with student endurance. In addition to rehearsing festival music, holding sectionals, or leading music games, HS ensembles will break every 90 minutes and MS ensembles will break every 75 minutes. All students will be escorted by OWU festival staff during venue transitions.

Friday, February 14, 2025 

  • 8:00 – 8:30 AM, Check-In 
  •  8:30 AM – 12:00 PM: Rehearsals with breaks and activities at the conductor’s discretion. 
    • MS BISHOP Honor Band: Benes Rooms (Hamilton Williams Campus Center)
    • MS RED & BLACK Honor Band: Gray Chapel (UNIV) 
    • Percussion Ensemble (Shaheen, director): University Hall lobby 
    • Brass Ensemble (Grosse, conductor): Sanborn 013 from 8:30 – 10:00 AM, then Jemison Auditorium Sanborn Hall 10:00 AM – 12:00 PM.
    • Woodwind Ensemble (Lape, conductor): Kohn Rehearsal Room in Sanborn 313
    • HS SENIOR Honor Band: Seating Auditions 8:30 – 9:30 AM in designated Sanborn rooms
      • All Senior Band Brass & Woodwind members have an assigned 5-minute audition time between 8:30 – 9:30 AM. After check-in, Brass and Woodwind students report to Jemison Auditorium in Sanborn Hall to await their audition time. Students may use any available 3rd floor practice room to warm up before their audition (first come, first served). After your audition, all Senior Band students report to Jemison Auditorium to await the announcement of seating results.
      • Senior Band Percussion members report directly to Presser Rehearsal Room after check-in for an 8:30 – 9:30 AM percussion sectional with Logan Page and Chris Lizak.
      • Senior Band Full Rehearsal at 10:00 AM in Presser Rehearsal Room (Sanborn Hall)
  • 12:00 – 12:45 PM, Lunch provided 
  • 1:00 PM – 5:00 PM, rehearsals with breaks and activities at conductor’s discretion. 
  • 5:15 – 6:30 PM, Dinner provided
  • 7:00 PM – 7:45 PM, Host concert in Gray Chapel (University Hall) featuring the OWU Symphonic Wind Ensemble

Saturday, February 15, 2025

  • 8:00 – 8:30 AM, Check-In at SAME locations. Parents or Teachers pick up students from this location for lunch. Saturday lunch is on your own and not provided by OWU.
  • 8:30 AM – 10:45 AM, Rehearsals
  • 10:45 AM – Parents or Teachers of Brass, Woowdwind, and Percussion ensembles members: pick up students from rehearsal venues to provide lunch and then transport to Gray Chapel (UNIV) for concert check-in. Saturday lunch is on your own and not provided by OWU.
  • 11:00 AM – Parents or Teachers of Honor Band Members pick up students from rehearsal venues to provide lunch and then transport to Gray Chapel (University Hall) for concert check-in. Saturday lunch is on your own and not provided by OWU.
  • 11:30 AM – Percussion Ensemble, Brass Ensemble, and Woodwind Ensemble report to assigned seating in Gray Chapel for Chamber Concert.
  • 12:00 PM – Chamber Concert in Gray Chapel (University Hall) featuring Brass, Woowdwind, and Percussion ensembles.
  • 1:30 PM – Senior Band, Bishop Band, and Red & Black Band report to Gray Chapel assigned seating in University Hall.
  • 2:00 PM – Grand Finale Concert featuring all Honor Bands in Gray Chapel (University Hall) featuring Bishop Band, Red & Black Band, and Senior Band.
    Please remain seated until all three bands have finished the concert! 
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